Student Policies and Procedures

General Policies and Procedures

Wiregrass Georgia Technical College Student Conduct Code

Academic institutions exist for the transmission of knowledge, the pursuit of truth, the development of students, and the well-being of society. Free inquiry and free expression are indispensable to the attainment of these goals. As members of this academic community, students are encouraged to develop the capacity for critical judgment and to engage in a sustained and independent search for knowledge.

Freedom to teach and freedom to learn are inseparable facets of academic conditions in the classroom, on the campus, other college sites, and in the community. Students are expected to exercise their freedom with responsibility. As members of the academic community, students are subject to the obligations which accrue to them by virtue of this membership. As members of the larger community of which the college is a part, students are entitled to all rights and protection accorded them by the laws of the community. Nothing in this Code of Conduct shall be interpreted to interfere with any person’s right to free speech as provided b the First Amendment to the Constitution of the United States of America.

By the same token, students are also subject to all laws, the enforcement of which is the responsibility of duly constituted authorities. When students violate laws, they may incur penalties prescribed by legal authorities. In such instances, college discipline will be initiated if the presence of the student on campus is considered a possible threat to persons or property, or if that person’s presence may disrupt the educational process of the college. However, when a student’s violation of the law also adversely affects the college’s recognized educational objectives, or violates the college’s Student Code of Conduct, WGTC will enforce its own regulations. When students violate college regulations, they are subject to disciplinary action by WGTC whether or not their conduct violates the law.

It is the policy of the Technical College System of Georgia (TCSG) to provide technical and adult education programs for the people of Georgia. Wiregrass Georgia Technical Colleges must provide opportunities for intellectual, emotional, social, and physical growth. WGTC students assume an obligation to act in a manner compatible with the fulfillment of the mission. The WGTC community recognizes its responsibility to provide an atmosphere conducive to growth. With these principles in mind, the Technical College System of Georgia establishes this Student Code of Conduct.

Generally, Wiregrass Georgia Technical College jurisdiction and discipline shall be limited to conduct which occurs on WGTC premises, off-campus classes, activities or functions sponsored by WGTC, an examination or any other written or oral work submitted for evaluation and/or a grade, or which otherwise adversely affects members of the Wiregrass Georgia Technical College Community and/or the pursuit of the Technical college’s objectives.

Any Wiregrass Georgia Technical College student, acting individually or in concert with others, who violates any part of the Student Conduct Code, shall be subject to disciplinary sanctions outlined in the Student Disciplinary Policy and Procedure. If and when it is necessary to discipline students to maintain safety, order, discipline, and other educational process, the instructor of the training area may refer any person from the training area to the appropriate administrative office. In doing so, the instructor will identify the reason for the referral. When any student has been instructed to leave the instructional area due to unruly or disruptive behavior, the Vice President for Academic Affairs must be notified immediately. No student will be allowed to return to the instructional area until counseling and/or disciplinary action has been taken.

Academic Misconduct

Any student found to have committed any of the following types of misconduct is subject to the disciplinary sanctions outlined in the Student Disciplinary Policy and Procedure.

Academic Misconduct includes, but is not limited to, the following:

1. Aiding and Abetting Academic Misconduct - Knowingly helping, procuring, encouraging, or otherwise assisting another person to engage in academic misconduct.
2. Cheating
   • Use and/or possession of unauthorized material or technology during an examination, or any other written or oral work submitted for evaluation and/or a grade, such as tape cassettes, notes, tests, calculators, computer programs, cell phones and/or smart phones, or other electronic devices.
   • Obtaining assistance with or answers to an examination or any other written or oral work submitted for evaluation and/or a grade from another person with or without that person’s knowledge.
   • Furnishing assistance with or answers to an examination or any other written or oral work submitted for evaluation and/or a grade to another person.
   • Possessing, using, distributing or selling unauthorized copies of an examination, computer program, or any other written or oral work submitted for evaluation and/or a grade.
   • Representing as one’s own an examination or any other written or oral work submitted for evaluation and/or a grade taken by another person.
   • Taking an examination or any other written or oral work submitted for evaluation and/or a grade in place of another person.
   • Obtaining unauthorized access to the computer files of another person or agency and/or altering or destroying those files.
   • Obtaining teacher edition text books, test banks, or other instructional materials that are only intended to be accessed by technical college officials, college administrator or faculty member.
3. Fabrication - The falsification of any information or citation in an examination or any other written or oral work submitted for evaluation and/or a grade.
4. Plagiarism
   • Submitting another’s published or unpublished work in whole, in part or in paraphrase, as one’s own without fully and properly crediting the author with footnotes, quotation marks, citations, or bibliographical reference.
   • Submitting as one’s own original work, material obtained from an individual or agency without reference to the person or agency as the source of the material.
   • Submitting as one’s own original work material that has been produced through unacknowledged collaboration with others without release in writing from collaborators.

Non-Academic Misconduct

1. Behavior
   • Indecent Conduct: Wiregrass Georgia Technical College prohibits lewd, or indecent conduct, or distribution of obscene or libelous written or electronic material.
   • Violence: Wiregrass Georgia Technical College prohibits physical abuse of any person (including dating violence, domestic violence or sexual violence) on the college premises or at technical college-sponsored or technical college-supervised functions, including physical actions which threaten or endanger the health or safety of any such persons. This includes fighting and/or other disruptive behavior, which includes any violence or threat of action which endangers the peace, safety, or orderly function of the college, its facilities, or persons engaged in the business of WGTC. Note: Certain physical abuse may also be considered unlawful harassment.
   • Harassment: Wiregrass Georgia Technical College prohibits unlawful conduct based on race, color, creed, national or ethnic origin, gender, religion, disability, age, genetic information, political affirmation or belief, disabled veteran, veteran of the Vietnam Era or citizenship status addressed directly to any individual or group that has the purpose or effect of unreasonably and objectively interfering with that individual or group’s: (1) performance, (2) work or educational environment or (3) ability to participate in an educational program or activity. The WGTC also prohibits stalking, or other behavior which objectively and unreasonably interferes with another’s legal rights or creates an objectively intimidating, hostile, or offensive environment. (This also includes the display of or navigation to pornography and other inappropriate websites and materials and inappropriate behavior on social media and/or networking applications.) Impermissible harassment may include verbal, non-verbal and/or physical conduct.
   • Disruption: Wiregrass Georgia Technical College prohibits activities not otherwise protected by law including the First Amendment to the Constitution of the United States of America, which intentionally obstructs or interrupts teaching, research, administration, disciplinary proceedings or other technical college activities, including public service functions and other duly authorized activities on technical college Premises or at technical college-sponsored activity sites.
   • Failure to Comply: Failure to comply with lawful directions of Wiregrass Georgia Technical College officials and/ or failure to identify oneself to these persons when requested to do so.
2. Professionalism - Personal Appearance
   • Please refer to the “Dress Code” portion of this catalog.
3. Use of Technical College Property
   • Theft and Damage: Wiregrass Georgia Technical College prohibits theft of, misuse of, or harm to technical college property, or theft of or damage to property of a member of the technical college community or a campus visitor on technical college Premises or at a technical college function.
   • Occupation or Seizure: Wiregrass Georgia Technical College prohibits illegal occupation or seizure in any manner of technical college property, a technical college Premises, or any portion thereof for a use inconsistent with prescribed, customary, or authorized use.
   • Presence on Wiregrass Georgia Technical College Premises: Wiregrass Georgia Technical College prohibits unauthorized entry upon technical college Premises; unauthorized entry into technical college Premises or a portion thereof which has been restricted in use; unauthorized presence in technical college Premises after closing hours; or furnishing false information to gain entry upon technical college Premises.
   • Assembly: Wiregrass Georgia Technical College prohibits participation in or conducting an unauthorized gathering that objectively threatens or causes injury to person or property or that interferes with free access to technical college facilities or that is unprotected by the First Amendment to the Constitution of the
   • United States of America and objectively harmful, obstructive, or disruptive to the educational process or functions of the technical college.
   • Fire Alarms: Wiregrass Georgia Technical College prohibits setting off a fire alarm or using or tampering with any fire safety equipment on technical college Premises or at technical college-sponsored activity sites, except with reasonable belief in the need for such alarm or equipment. In the event of a fire alarm sounding, students must evacuate the building unless otherwise directed by a WGTC official.
   • Obstruction: Wiregrass Georgia Technical College prohibits obstruction of the free flow of pedestrian or vehicular traffic on technical college Premises or at technical college sponsored or supervised functions.
   • Refer to Wiregrass Georgia Technical College Parking Policy and Regulations.
4. Drugs, Alcohol, and Other Substances
   • Substances referred to under this policy include all illegal drugs, alcoholic beverages, and misused legal drugs (both prescription and over-the-counter). Examples of illegal drugs include, but are not limited to, stimulants, depressants, narcotic or hallucinogenic drugs, cannabis substances such as marijuana and hashish in any form, cocaine, heroin, methamphetamine, phencyclidine (PCP), and so-called designer drugs and look-alike drugs. Please refer to the “Drug-Free Campus” section of this catalog for more information.
   • Alcohol: Georgia Law and Wiregrass Georgia Technical College prohibit possession or use of alcoholic beverages on technical college Premises unless used for educational purposes or for a religious ceremony. Alcohol is also prohibited by WGTC at technical college-sponsored or supervised functions unless permitted by the technical college President. College-sponsored or supervised functions will be permitted only if the event takes place at (1) a technical college business conference center capable of accommodating more than 200 persons or (2) at an off-campus facility and all provisions of the State Board of the Technical College System of Georgia Policy II.C.6. must be followed. The technical college further prohibits students being in a state of intoxication on technical college Premises or at technical college-sponsored or supervised functions (including off-campus functions) or in a Wiregrass Georgia Technical College-owned vehicle. Controlled substances, illegal drugs, and drug paraphernalia: Wiregrass Georgia Technical College prohibits possession, use, sale, or distribution of any controlled substance, illegal drugs, or drug paraphernalia except as expressly permitted by law. Any influence which may be attributed to the use of drugs or of alcoholic beverages shall not in any way limit the responsibility of the individual for the conduct or consequences of his/her actions.
   • Food: Wiregrass Georgia Technical College prohibits eating and/or drinking in classrooms, shops, and labs or other unauthorized areas on WGTC Premises, unless otherwise permitted by WGTC officials.
   • Smoking/Tobacco: Wiregrass Georgia Technical College prohibits smoking, electronic, alternative smoking devices, or using other forms of tobacco products in classrooms, shops, and labs or other unauthorized areas on WGTC Premises.
5. Use of Technology
   • Damage and Destruction: Destruction of or harm to equipment, software, or data belonging to Wiregrass Georgia Technical College or to others is considered unacceptable usage. This may include altering, downloading, or installing software on technical college computers, tampering with computer hardware or software configuration, improper access to the technical college’s network, and disconnection of technical college computers or devices.
   • Electronic Devices: Unless otherwise permitted by Wiregrass Georgia Technical College Officials, the college prohibits use of electronic devices in classrooms, labs, and other instructional, event, or support facilities on college premises. Such devices include, but are not limited to, cell phones, beepers, walkie-talkies, cameras, and other electronic devices, which may cause unnecessary disruption to the teaching/learning process on campus. Wiregrass Georgia Technical College also prohibits attaching personal electronic devices to college computers under any circumstances.
   • Harassment: The Wiregrass Georgia Technical College prohibits the use of computer technology to objectively interfere with another’s legal right to be free from harassment based on that individual’s race, color, creed, genetic information, national or ethnic origin, gender, religion, disability, age, political affirmation or belief, disabled veteran, veteran of the Vietnam Era or citizenship status.
   • Unacceptable Use: Use of computing facilities to interfere with the work of another student, faculty member or Wiregrass Georgia Technical College official. This includes the unauthorized use of another individual’s identification and password. Wiregrass Georgia Technical College prohibits any additional violation to the Department’s Acceptable Computer and Internet Use Policy. Please see the “Computer Use Policy” section of this catalog for more information.
6. Weapons
   The Technical College System of Georgia is committed to providing all employees, students, volunteers, visitors, vendors, and contractors a safe and secure workplace and/or academic setting. The possession, carrying, or transportation of a firearm, weapon, or explosive compound/material in or on college buildings or property shall be governed by Georgia state law. All individuals are expected to comply with the related laws. Failure to follow laws pertaining to weapons is considered a violation of the Student Code of Conduct. Relevant Georgia laws to be aware of and compliant with include but may not be limited to:
   • O.C.G.A.§ 16-8-12(a)(6)(A)(iii)
   • O.C.G.A.§ 16-11-127.1
   • O.C.G.A.§ 16-7-80
   • O.C.G.A.§ 16-11-129
   • O.C.G.A.§ 16-7-81
   • O.C.G.A.§ 16-11-130
   • O.C.G.A.§ 16-7-85
   • O.C.G.A.§ 16-11-133
   • O.C.G.A.§ 16-11-121
   • O.C.G.A.§ 16-11-135
   • O.C.G.A.§ 16-11-125.1
   • O.C.G.A.§ 16-11-137
   • O.C.G.A.§ 16-11-126
   • O.C.G.A.§ 43-38-10
   • O.C.G.A.§ 16-11-127
7. Gambling
   The Technical College System of Georgia prohibits the violation of federal, state or local gambling laws on technical college premises or at technical college sponsored or supervised activities.
8. Parking
   Wiregrass Georgia Technical College prohibits violation of regulations regarding the operation and parking of motor vehicles on or around WGTC premises.
9. Financial Irresponsibility
   The Technical College System of Georgia prohibits failure to meet any and all financial obligations to Wiregrass Georgia Technical College. All tuition and fees must be paid prior to the published deadline.
10. Violation of Technical College Policy
    Violation of published Technical College System of Georgia or Wiregrass Georgia Technical College policies, rules or regulations including, but not limited to, rules imposed upon students who enroll in a particular class or program.
11. Aiding and Abetting
    Aiding, abetting, or procuring another person to do an activity which otherwise violates this Code of Conduct is prohibited.
12. Falsification of Documentation
    Disciplinary proceedings may be instituted against a student who falsifies any documentation related to the Technical College either to the Technical College or to others in the community, including, but not limited to falsification of: Technical College transcripts; transcripts or other documentation from other institutions to obtain credit from or admission to the Technical College; Technical College report cards or other grade reports; documentation related to a student’s citizenship status; tests, homework, attendance records; signature of any Technical College employee in his or her official capacity; signatures of any employee of a clinical or internship site where the student is participating in an educational program associated with the Technical College or records related to any clinical, internship or other academic activity associated with the Technical College.
13. Violation of Law
    • If a student is convicted or pleads Nolo Contendere to an off-campus violation of federal, state, or local law, but not with any other violation of the Student Code of Conduct, disciplinary action may be taken and sanctions imposed for misconduct that is detrimental to Wiregrass Georgia Technical College’s vital interests and stated mission and purpose.
    • Disciplinary proceedings may be instituted against a student charged with violation of a law that is also a violation of the Student Code of Conduct if both violations result from the same factual situation, without regard to criminal arrest and/or prosecution. Proceedings under this Student Code of Conduct may be carried out prior to, simultaneously with, or following criminal proceedings.
    • When a student is charged by federal, state, or local authorities with a violation of law, Wiregrass Georgia Technical College will not request or agree to special consideration for that individual because of his/her status as a student. Wiregrass Georgia Technical College will cooperate fully with law enforcement and other agencies in the enforcement of criminal law on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators. Individual students, acting in their personal capacities, remain free to interact with governmental representatives as they deem appropriate.
14. Abuse of the Student Judicial Process
    • Failure to obey the notification of a Student Disciplinary Officer, Judicial Body, Appellate Board, or Technical College Official.
    • Falsification, distortion, or misrepresentation of information in a judicial proceeding.
    • Disruption or interference with the orderly conduct of a judicial proceeding.
    • Initiating a judicial proceeding knowingly without cause.
    • Attempting to discourage an individual’s proper participation in, or use of, the judicial process.
    • Attempting to influence the impartiality of a member of a Student Disciplinary Officer, Judicial Body, or Appellate Board prior to, and/or during the course of, the judicial proceeding.
    • Harassment (verbal or physical) and/or intimidation of a member of a Student Disciplinary Officer, Judicial Body, or Appellate Board prior to, during, and/or after a judicial proceeding.
    • Failure to comply with the sanction(s) imposed under the Student Code.

Student Disciplinary Procedure

1. Filing a Complaint
   1. Any person may file a complaint with the Vice President for Enrollment Management or his/her designee against any student for an alleged violation of the Student Code of Conduct. The individual(s) initiating the action should complete a Student Code of Conduct Complaint Form, and provide it to the Vice President for Enrollment Management or his/her designee.
   2. Academic Misconduct may be handled using this procedure or a separate Academic Misconduct Procedure at the discretion of the Wiregrass Georgia Technical College President.
   3. Investigation and Decision
      • Within five business days after the Student Code of Conduct Complaint Form (the “Complaint”) is filed, the Vice President for Enrollment Management or his/her designee shall complete a preliminary investigation of the incident, and schedule a meeting with the student against whom the complaint was filed in order to discuss the incident and the allegations. In the event that additional time is necessary, the student will be notified. After discussing the complaint with the student, the Vice President for Enrollment Management or his/her designee shall determine whether the student committed the alleged conduct, and whether the alleged conduct constitutes a violation of the Student Code of Conduct.
      • The student shall have 5 business days from the date contacted by the Vice President for Enrollment Management or his/her designee to schedule the meeting. This initial meeting may only be rescheduled one time. If the student fails to respond to the Vice President for Enrollment Management or his/her designee within 5 business days to schedule the meeting, reschedules the meeting more than once, or fails to appear at the meeting, the Vice President for Enrollment Management or his/her designee will consider the available evidence without student input and make a determination.
      • In the event that a complaint alleges violations of the Student Code of Conduct by more than one student, each student’s disciplinary proceeding, as well as any appeals relating to that proceeding, shall be conducted individually.
      • If the Vice President for Enrollment Management or his/her designee determines that the student has violated the Student Code of Conduct, he/she shall impose one or more disciplinary sanctions consistent with those described below. If the Vice President for Enrollment Management or his/her designee determines that the alleged conduct did not occur, or that the conduct was not a violation of the Student Code of Conduct, he/she shall not impose any disciplinary sanctions on the student and the investigation shall be closed.
2. Disciplinary Sanctions
   Based on the severity of the incident, the Vice President for Enrollment Management or his/her designee may take one of two actions:
   1. After a determination that a student has violated the Student Code of Conduct, the Vice President for Enrollment Management or his/her designee may impose, without referral to the Hearing Body, one or more of the following sanctions. Notification shall be sent to the student and the person(s) who initially filed the complaint.
      • Restitution - A student who has committed an offense against property may be required to reimburse the Wiregrass Georgia Technical College or other owner for damage to or misappropriation of such property. Any such payment in restitution shall be limited to the actual cost of repair or replacement.
      • Reprimand - A written reprimand may be given to any student. Such a reprimand does not restrict the student in any way, but signifies to the student that he/she is in effect being given another chance to conduct himself/herself as a proper member of the Wiregrass Georgia Technical College community, and that any further violation may result in more serious sanctions.
      • Restriction - A restriction upon a student’s privileges for a period of time may be imposed. This restriction may include but is not limited to denial of the right to represent Wiregrass Georgia Technical College in any way, denial of use of facilities, alteration or revocation of parking privileges, or restrictions from participating in extracurricular activities.
      • Disciplinary Probation - Continued enrollment of a student on probation may be conditioned upon adherence to specified terms. Any student placed on probation will be notified of the terms and length of probation in writing. Any conduct determined after due process to be in violation of these terms while on probation may result in the imposition of more serious disciplinary sanctions, as specified by the terms of probation.
      • Failing or lowered grade - In cases of Academic Misconduct, the Vice President for Enrollment Management or his/her designee will make a recommendation to the Vice President for Academic Affairs or his/her designee who may authorize the instructor to award a failing or lowered grade in the course, or a loss of credit on the assignment or examination.
   2. After a determination that a student has violated the Student Code of Conduct, the Vice President for Enrollment Management or his/her designee may recommend the imposition of one of the following sanctions if appropriate. The Vice President for Enrollment Management’s recommendation will be forwarded to the Hearing Body, which may impose one or more of the following sanctions, as well as those described above, following a hearing. A copy of the written recommendation shall be provided to the student and the person filing the complaint.
      • Disciplinary Suspension - If a student is suspended, he/she is separated from Wiregrass Georgia Technical College for a stated period of time. Conditions of reinstatement, if any, must be stated in the notice of suspension.
      • Disciplinary Expulsion - Removal and exclusion from Wiregrass Georgia Technical College, WGTC controlled facilities, programs, events, and activities. A record of the reason for the student’s dismissal is maintained by Vice President for Enrollment Management or his/her designee. Students who have been dismissed from WGTC for any reason may apply in writing to the Vice President for Enrollment Management for reinstatement twelve (12) months following the expulsion. If approval for reinstatement is granted, the student will be placed on disciplinary probation for a specified term. The probationary status may be removed at the end of the specified term at the discretion of the Vice President for Enrollment Management or his/her designee.
      • System-Wide Expulsion - Where a student has been expelled or suspended three times from the same or different colleges in the Technical College System of Georgia in the past seven years, the student will not be permitted to register at any college in the Technical College System of Georgia for a period of ten years after the most recent expulsion/suspension.
   3. Violation of Federal, State, or Local Law
      • If a student is convicted or pleads nolo contendere to an off-campus violation of federal, state, or local law, but not with any other violation of the Student Code of Conduct, disciplinary action may be taken and sanctions imposed for misconduct that is detrimental to the Wiregrass Georgia Technical College’s vital interests and stated mission and purpose.
      • Disciplinary proceedings may be instituted against a student charged with violation of a law that is also a violation of the Student Code of Conduct if both violations result from the same factual situation, without regard to criminal arrest and/or prosecution. Proceedings under this Student Code of Conduct may be carried out prior to, simultaneously with, or following criminal proceedings.
      • When a student is charged by federal, state, or local authorities with a violation of law, Wiregrass Georgia Technical College will not request or agree to special consideration for that individual because of his/her status as a student. WGTC will cooperate fully with law enforcement and other agencies in the enforcement of criminal law on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators. Individual students, acting in their personal capacities, remain free to interact with governmental representatives as they deem appropriate.
   4. Interim Disciplinary Suspension - As a general rule, the status of a student accused of violations of the Student Code of Conduct should not be altered until a final determination is made regarding the allegations against him/her. However, interim suspension may be imposed upon a finding by the Vice President for Enrollment Management or his/her designee that the continued presence of the accused student on campus constitutes a potential or immediate threat to the safety and well-being of the accused student or any other member of the WGTC community or its guests, or that the continued presence of the student on campus creates a risk of substantial disruption of classroom or other college-related activities. If an interim disciplinary suspension is imposed, the matter must be referred as soon as possible to the Hearing Body. The student need not request an appeal.
   5. Conditions of Disciplinary Suspension and Expulsion
      • A student who has been suspended or expelled from Wiregrass Georgia Technical College shall be denied all privileges afforded a student and shall be required to vacate college premises at a time determined by the Vice President for Enrollment Management or his/her designee.
      • In addition, after vacating WGTC premises, a suspended or expelled student may not enter upon the college premises at any time, for any purpose, in the absence of written permission from the Vice President for Enrollment Management or his/her designee. A suspended or expelled student must contact the Vice President for Enrollment Management or his/her designee for permission to enter the college premises for a limited, specified purpose. If the student seeks to submit a signed Disciplinary Sanction Appeal Form, the Vice President for Enrollment Management or his/her designee must accept the form by mail or fax if he/she refuses the student’s request to enter the college premises for that specified purpose.
      • A scheduled appeal hearing before the Hearing Body shall be understood as expressed permission from the Vice President for Enrollment Management or his/her designee for a student to enter the college premises for the duration of that hearing.
3. Mediation
   1. At the discretion of the Wiregrass Georgia Technical College President the college may adopt a mediation procedure to be utilized prior to the appeals set forth herein. Mediation may never be used in cases of alleged sexual misconduct.
4. Hearing/Appeals Procedure
   1. A student who wishes to appeal a disciplinary decision by the Vice President for Enrollment Management or his/her designee regarding an assigned sanction of restitution, reprimand, restriction, disciplinary probation, or failing or lowered grade must file a written notice of appeal through the Wiregrass Georgia Technical College President’s office for review by the Hearing Body within five business days of notification of the decision. The person filing the initial complaint against the student must be notified of the hearing date.
   2. If the Vice President for Enrollment Management or his/her designee recommended a sanction of disciplinary suspension, disciplinary expulsion, interim disciplinary suspension, or system-wide expulsion, the matter will be referred to the Hearing Body by the Vice President for Enrollment Management. The student need not file a written notice of his or her desire to appear before the Hearing Body. The person filing the initial complaint shall also be given notification of the hearing.
   3. The student will then have the right to appear in a hearing before a Hearing Body assigned by the WGTC President or his/her designee within 10 business days to present evidence and/or testimony. If the student has been placed on an interim disciplinary suspension, the hearing must be held as soon as possible, preferably within five days. The student has the right to be assisted by any single advisor he/she chooses, at his/her own expense. The student is responsible for presenting his/her own case and, therefore, advisors are not permitted to speak or to participate directly in any hearing before a Hearing Body. The Hearing Body may consist of a single person or a group of people drawn from the technical college community. There shall be a single official record, such as a tape recording, of all hearings before the Hearing Body. The official record shall be the property of the technical college. The standard of proof in all hearings shall be a preponderance of the evidence. The chairperson of the Hearing Body shall notify the WGTC President and the Vice President for Enrollment Management in writing of the Hearing Body’s decision. The WGTC President or his/her designee will notify the student in writing of the Hearing Body’s decision.
   4. If the student appeared before the Hearing Body to appeal the Vice President for Enrollment Management or his/her designee’s sanction of restitution, reprimand, restriction, disciplinary probation, or failing or lowered grade, the Hearing Body’s decision regarding the appeal is final. A copy of the Hearing Body’s written decision will be provided to both the student and the person who filed the original complaint.
   5. If the student appeared before the Hearing Body after the Vice President for Enrollment Management or his/ her designee recommended disciplinary suspension, disciplinary expulsion, interim disciplinary suspension, or system-wide expulsion, the student shall have the opportunity to appeal directly to the Wiregrass Georgia Technical College President.
   6. If entitled to an appeal to the WGTC President, the student shall have 5 business days after receiving written notification of the Hearing Body’s decision to request in writing an appeal. The student shall ensure that all relevant information is included with this request. The person who filed the original complaint shall be notified of the student’s appeal.
   7. The President of Wiregrass Georgia Technical College or his/her designee’s review shall be in writing and shall only consider evidence currently in the record, new facts not brought up in earlier stages of the appeal shall not be considered. The WGTC President or his/her designee shall deliver the decision to the student and the person who filed the original complaint within 10 business days. The decision of the WGTC President or his/her designee shall be final and binding.

Campus Security

Wiregrass Georgia Technical College complies with the Campus Crime and Security Act of 1990 and publishes the required campus crime and security report on or before October 1 of each year. The report is available online, from the Campus Police Department, or by calling 229-468-2241.

The approach to campus security is service-oriented and multi-purposed. The primary focus is to protect life and property. In addition, the approach serves to enhance and assist the educational process by providing a safe environment in which to learn and work. Obeying laws and regulations is part of being an educated, contributing member of society.

Campus security information is given out each semester at student orientation. In addition, faculty and Student Government Association meetings are used as forums to provide security and safety information. The Wiregrass Georgia Tech Safety Committee reviews all reports of incidents involving health and safety violations on campus. The goal of the information program is to encourage students and employees to be responsible for their own security and the security of others.

Section 1601 of Public Law 106-386 is a federal law enacted on October 28, 2000, that provides for the tracking of convicted sex offenders enrolled in or employed by institutions of higher education. Information concerning registered sex offenders may be obtained from the local Sheriff’s office and by searching the Georgia Bureau of Investigation web site at www.ganet.org/gbi/sorsch.cgi, or at the Welcome Center desks on each campus of the college.

The procedure for reporting criminal actions and emergencies is for any faculty, staff, student, or visitor to report any questioned activity/incidents to any administrative office in the college. An Associate Vice President, a Vice President, or the President will respond. Current procedures require that at least one designated college official be available to respond to any situation as required. The Welcome Center Assistant is always aware of whom to contact in an emergency. Please note that this procedure is in no way meant to prohibit or impede the reporting of an emergency directly to the appropriate party (i.e., police department, fire department, hospital/ambulance, etc). Emergency procedures and the 911 emergency numbers are posted in all areas of the college.

All staff members at Wiregrass Georgia Technical College are informed of the need to be alert to campus emergencies or possible security violations. All suspicious activity is reported and responded to as indicated above.

Security considerations are emphasized during the general maintenance of campus facilities. Shrubbery is cut back; areas are well lit and maintained as needed. In general, the physical plant is regularly checked and maintained to provide a safe environment.

Incident Report, Statistics, and Other Notifications

Wiregrass Georgia Technical College reports all violations of federal, state, and local laws to the following offices for appropriate action:, Ben Hill County Sheriff’s Department, Irwin County Sheriff’s Department, Coffee County Sheriff’s Department, Cook County Sheriff’s Department, Douglas Police Department, Lowndes County Sheriff’s Department, and MAFB 23rd Security Forces Squadron. Officers are dispatched to investigate all reports. Law enforcement reports applicable to incidents on campus are obtained and are on file in the Campus Police Department office on each campus.

Crime statistics are kept by the Wiregrass Georgia Technical College Campus Police Department main office in compliance with the Crime Awareness and Campus Security Act. These statistics include the occurrence on campus of the following criminal offenses: murder, rape, robbery, aggravated assault, burglary, domestic violence, dating violence, stalking, arson, weapons (carrying and possession), and motor vehicle theft. In addition, statistics are kept for the following crimes occurring on campus: liquor law violations, drug abuse violations, and weapons possessions.

College Liability

Students are responsible for equipment, books, personal articles, and materials brought onto campus. Wiregrass Georgia Technical College will not be liable for any personal items that are stolen or broken while on campus, including vehicles that may be brought in for repair. Suspected thefts should be reported to the Campus Police Department office on each campus.

Drug-Free Campus

Wiregrass Georgia Technical College makes every effort to ensure that effective drug and alcohol abuse prevention information is made available to students and employees. Assistance is provided to students through the Enrollment Management Department.

No student or employee may engage in the unlawful possession, use, or distribution of illicit drugs or alcohol on the college’s property or as part of any of its sponsored activities. Such unlawful activity by students may be considered sufficient grounds for serious punitive action, including expulsion and incarceration. Violations by employees shall result in disciplinary action in keeping with the Technical College System of Georgia policy. Wiregrass Georgia Technical College reserves the right to have random drug screens. Wiregrass Georgia Technical College honors the federal Drug Free School and Communities Act Amendment of 1989 (Public Law 102-226). Any violations should be reported to the Vice President for Administrative Services and also the Campus Police Department. All violations should be reported as follows: student violations should be reported to the Vice President for Enrollment Management; employee violations should be reported to the Associate Vice President of Human Resources; all violations, student or employee, should be reported to the campus Police Department.

Policy

• The Federal Drug Free Schools and Communities Act Amendment of 1989 (Public Law 102-226) contains Section 22, Drug-Free Schools and Campuses, which was enacted to ensure that any institution of higher education that receives funds under any federal program has adopted and implemented a program to prevent the use of illicit drug and abuse of alcohol by students.
• If a student is convicted (including a plea of nolo contendere) of committing certain felony offenses involving any criminal drug and/or alcohol statute of any jurisdiction, regardless of whether the alleged violations occurred at the college or elsewhere, the student will be suspended immediately and denied state and/or federal funds from the date of conviction.
• The college shall notify the appropriate state/federal funding agency within ten days after receiving notice of the conviction from the student or otherwise after receiving the actual notice of conviction.
• Within 30 days of notification of conviction, the college shall with respect to any student so convicted:
  1. Take additional appropriate action against such student up to and including expulsion as it deems necessary.
  2. Provide such student with a description of any drug or alcohol counseling treatment, or rehabilitation or reentry programs that are available for such purposes by a federal, state or local health, law enforcement, or other appropriate agency.

Student Drug/Alcohol Screenings and Criminal Background Checks

Students participating in programs which require visits to clinical sites, internships, practicums, or on-the-road experience may be required to submit to a drug/alcohol screening and/or criminal background check. The screening process will depend on the individual program. Students in these programs are subject to random screenings throughout the duration of the program. Review the program section of the WGTC Student Catalog or the WGTC website for more detailed information.

Students enrolled in many of the Health Sciences programs at Wiregrass Georgia Technical College are required to complete drug screening and national criminal background checks. Students entering their program of study must have a national criminal background check and drug and alcohol screen completed prior to the beginning of clinical rotations at the designated clinical facility. A positive drug screen or criminal background report may prevent the student from participating in clinical rotations and a grade of W (Withdrawal) will be assigned to the course. Examples of illegal drugs include, but are not limited to, stimulants, depressants, narcotic or hallucinogenic drugs, cannabis substances such as marijuana and hashish in any form, cocaine, heroin, methamphetamine, phencyclidine (PCP), and so-called designer drugs and look-alike drugs. IMPORTANT: All drug screens and criminal background checks must be completed and results reported prior to the withdrawal deadline for the course in order to issue a W grade for students. Students are responsible for all fees associated with the drug and alcohol screening and criminal background checks. If additional random/non-random drug/alcohol screens or criminal background checks are requested by the College or the clinical facility based on questionable actions, behavior, or as part of an additional drug screening, students will assume the costs for all fees associated with the additional drug and alcohol screening.

Intellectual Property

The College encourages the development, writing, invention, or production of intellectual property designed to improve the productivity of the College or to enhance the teaching/learning environment.

Intellectual property includes, but is not limited to, any copyrightable subject matter or material(s), patentable inventions, online courses, computer software or materials, or works of art that might be normally developed on a proprietary basis. Intellectual property also includes the common meaning, definition and description of intellectual property as established by the Copyright Act (Title 17 of the United States Code). Intellectual and creative works that can be copyrighted or patented, such as literary, dramatic, musical and artistic works, computer software, multimedia presentations, inventions, etc., are “intellectual property.”

Unless otherwise provided in a separate agreement, the College owns all rights to a copyrightable or patentable work created by the employee or student with College support. The ownership of a copyright or patent resulting from the development of intellectual property and any rewards or recognition attributed to the copyright or patent will be determined according to the following conditions:

Ownership resides with the employee or student if the following criteria are met:

• The work is the result of individual initiative, not requested or required by the College.
• The work is not the product of a specific contract or assignment made as a result of employment or enrollment with the College.
• The work is not prepared within the scope of the employee’s job duties or course/program requirements.
• The work is not completed using equipment or resources provided by the College.

Ownership resides with the College if the above criteria are not met and/or if the following criteria apply:

• The work is prepared within the scope of the employee’s job duties or course/program requirements.
• The work is the product of a specific contract or assignment made in the course of the employee’s employment or student’s enrollment with the College.
• The development of the work involved facilities, time, and/or other resources of the College including, but not limited to, released time, grant funds, College personnel, salary supplement, leave with pay, equipment, or other materials or financial assistance.
• Ownership refers to a legally binding agreement specifying the named party or parties to whom the intellectual property belongs and who will be attributer as the owners of the intellectual property in the general public.
• College resources include, but are not limited to, offices, computers, standard office equipment and supplies, libraries, labs, funds, and personnel.

Computer Use Policy

Overview

Guidelines and procedures for the use of Wiregrass Georgia Technical College computers, technology, peripherals, and internet.

Purpose

Students and employees, utilizing Wiregrass Georgia Technical College provided Internet access are responsible for good behavior on-line just as they are in a classroom or other area of the college. Using a computer without permission is theft of services and is illegal under state and federal laws. Federal law prohibits misuse of computer resources. In addition, the following specific crimes are prohibited by state law in Georgia (O.C.G.A. 16-9-90 et seq):

• Computer Theft
• Computer Trespass
• Computer Invasion of Privacy
• Computer Forgery

Definitions

• Computer theft (including theft of computer services, intellectual property such as copyrighted material, and any other property);
• Computer trespass (unauthorized use of computers to delete or alter data or interfere with others’ usage);
• Computer invasion of privacy (unauthorized access to financial or personal data or the like);
• Computer forgery (forgery as defined by other laws, but committed on a computer rather than on paper);
• Computer password disclosure (unauthorized disclosure of a password resulting in damages exceeding $500 - in practice, this includes any disclosure that requires a system security audit afterward); and
• Misleading transmittal of names or trademarks (falsely identifying yourself or falsely claiming to speak for a person or organization by using their name, trademark, logo, or seal).
• Malware (malicious software programs and applications designed to damage or cause other unwanted actions on a computer system).

Procedure

The purpose of WGTC-provided Internet access is to facilitate communications in support of research and education. To remain eligible as users, students’ use must be in support of and consistent with the educational objectives of the TCSG System. Access is a privilege, not a right. Access entails responsibility.

Users should not expect files stored on Wiregrass Georgia Technical College-based computers to be private. Electronic messages and files stored on WGTC-based computers shall be treated like other WGTC premises that are temporarily assigned for individual use. Administrators may review files and messages in an effort to maintain system integrity and in an effort to ensure that users are acting responsibly. Moreover, TCSG System and technical college officials shall cooperate with law enforcement officials who are properly authorized to search System and technical college computers and computer systems.

All information created, stored, or transmitted by WGTC computers or networks is subject to monitoring for compliance with applicable laws and policies.

The following uses of WGTC-provided computers, networks and Internet access are not permitted:

1. To create, access or transmit sexually explicit, obscene, or pornographic material;
2. To create, access or transmit material that could be considered unlawful conduct based on race, color, creed, national or ethnic origin, gender, religion, disability, age, genetic information, political affirmation or belief, disabled veteran, veteran of the Vietnam Era or citizenship status addressed directly to any individual or group that has the purpose or effect of unreasonably and objectively interfering with that individual or group’s: (1) performance, (2) work or educational environment or (3) ability to participate in an educational program or activity;
3. To violate any local, state or federal statute;
4. To vandalize, damage, or disable the property of another individual or organization;
5. To access another individual’s password, materials, information, or files without permission;
6. To violate copyright or otherwise use the intellectual property of another individual or organization in violation of the law, including software piracy;
7. To conduct private or personal for-profit activities. This includes use for private purposes such as business transactions, private advertising of products or services, and any activity meant to foster personal gain;
8. To knowingly endanger the security of any System or technical college computer or network;
9. To willfully interfere with another’s authorized computer usage;
10. To knowingly connect any computer to any of the System or technical college networks unless it meets technical and security standards set by the System;
11. To create, install, or knowingly distribute a computer virus, rootkit, keystroke logger, “Trojan horse,” “Malware”, or other surreptitiously destructive program on any System or Technical College computer or network facility, regardless of whether any demonstrable harm results;
12. To modify or reconfigure the software or hardware of any Agency computer or Network without proper authorization;
13. To conduct unauthorized not-for-profit business activities;
14. To conduct any activity or solicitation for political or religious causes;
15. To perform any activity that could cause the loss, corruption of, prevention of rightful access to, or unauthorized distribution of Agency data and information;
16. To create, access, or participate in online gambling. Occasional access to information or websites of the Georgia Lottery Corporation shall not constitute nor be considered inappropriate use;
17. To capture and/or record network traffic without authorization;
18. To knowingly transmit copyrighted material using peer to peer file sharing technology;
19. To knowingly evade Internet content filtering or other traffic monitoring tools using VPN, Proxy Services, Tor or similar technologies.

Occasional personal use of Internet connectivity and e-mail that does not involve any inappropriate use as described above may occur, if permitted by the college. Any such use should be brief, infrequent, and shall not interfere with the User’s performance, duties and responsibilities.

Users of System and technical college computers and computer systems or hosted services are subject to the System’s Information Security Standards. The college makes no warranties of any kind, either express or implied, for the computers, computer systems and Internet access provided. The college shall not be responsible for any damages users suffer, including but not limited to loss of data resulting from delays or interruptions in service. The college shall not be responsible for the accuracy, nature or quality of information gathered through college-based computer hard drives or servers; nor for the accuracy, nature or quality of information gathered through college-provided Internet access. The college shall not be responsible for personal property used to access its computers or networks or for provided Internet access. The college shall not be responsible for unauthorized financial obligations resulting from provided access to the Internet.

Users of Wiregrass Georgia Technical College computers and computer systems are subject to the System’s policy on the development of Intellectual Property. Any violation of the policy and rules may result in disciplinary action against the student. When and where applicable, law enforcement agencies may be involved. For more information on acceptable computer and internet usage, please visit the Technical college System of Georgia State Board Policy and Procedures Manual - 3.3.4p. Acceptable Computer and Internet Use.

See also: 3.3.4p.a1 TCSG Information Security Standards

Higher Education Opportunity Act (HEOA) Disclosure Statement

Unauthorized Distribution of Copyrighted Materials is Against Federal Law

The unauthorized copying and distributing of copyrighted materials, including, but not limited to peer-to-peer (P2P) file sharing, is a violation of United States copyright law and may result in civil and criminal liability and prosecution.

Summary of Civil and Criminal Penalties for Violation of Federal Copyright Laws

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for Copyright Infringement include Civil and Criminal Penalties

In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.

Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense.

For more information, please see the Web site of the U.S. Co

Technical Standards for Health Sciences

The Department of Health Sciences has specified the following technical standards which all applicants and enrolled students are expected to meet in order to participate in Health Science programs and professional practice.

1. Working in a clinical setting eight to ten hours a day performing physical tasks requiring physical energy without jeopardizing patient, self, or colleague safety.
2. Frequent bending, reaching, stooping, lifting, and the use of manual dexterity in the manipulation and operation of equipment, accessories, as well as for the use/creating of immobilization devices. This includes sufficient tactile ability for performing a physical examination, as well as, manipulating syringes, and inserting needles into an ampule and removing the contents without contaminating the needle or solution.
3. Assisting in the transporting, moving, lifting and transferring of patients from a wheelchair or stretcher to and from beds, treatment tables, chairs, etc.
4. Lifting devices.
5. Possess sufficient visual and aural acuity. This is necessary to report visual observations of patients and equipment operations as well as to read the patient’s medical records and medical information. Aural acuity must be adequate enough to hear the patient during all phases of care as well as to perceive and interpret equipment signals.
6. Ability to communicate clearly, monitor and instruct patients before, during, and after procedures. Item 6 is documented by satisfactory completion of SPCH 1101 (Public Speaking) and ENGL 1101 (Composition & Rhetoric) for degree level students, and by satisfactory completion of ENGL 1010 (Fundamentals of English I) for diploma level students.
7. To have sufficient problem-solving skills to include measuring, calculating, reasoning, analyzing, evaluating, and synthesizing with the ability to perform these skills in a timely fashion. Item 7 is documented by satisfactory Admissions Placement Exams.

Social Core Performance

The student must demonstrate responsibility and accountability for actions. Professional demeanor and behaviors are to be displayed at all times. Examples include controlling voice and laughter, not smoking while in Wiregrass Georgia Technical College uniform, wearing complete uniform when required to do so, maintaining client/patient confidentiality at all times, not drinking or eating in lobby and patient care areas, and not chewing gum while in the clinical setting.

Emotional

Emotional stability sufficient to tolerate rapidly changing conditions and environmental stress. Examples include establishment of therapeutic interpersonal boundaries, providing patients/clients with emotional support, adapting to changing conditions in the work environment and stress, dealing with unexpected or unpredictable events, maintaining focus on a task, performing multiple tasks concurrently, and being able to handle strong emotions.

Interpersonal

Interpersonal abilities sufficient to interact with individuals, families, and groups from a variety of social, emotional, cultural and intellectual backgrounds. Examples include establishing rapport with patients/clients, families, and colleagues, and respect of cultural diversity.

Additional Requirements

Criminal background checks and drug screens are required of all medical programs. Due to results of these checks, some students may be ineligible to participate in the clinical portion of the program or sit for certification exams. Cost associated with these screenings will be paid for by the student. Please contact your program coordinator or program director if you have questions.

Health Science programs require American Heart Association Provider CPR Certification and up-to-date immunizations (some clinical locations may require the COVID-19 vaccination). Note: Some programs may have additional Technical Standards

Dress Code

It is expected that students will dress appropriately at all times while at the college. Dress requirements will vary in the classroom, laboratory areas, and clinical sites. Students enrolled in internships and clinical courses are required to dress appropriately according to the requirements of the work for which they are being trained. Students shall not dress, groom, wear, or use emblems, insignias, badges, or other symbols where the effect thereof is to detract unreasonably the attention of other students or otherwise to cause disruption or interfere with the operation of the college. Any full-time faculty or staff member has the authority to determine if the particular mode of dress results in disruptions or interference.

In order to have a standard against which students may be measured in preparation for employment in business and industry, a dress code is required as follows:

1. All clothing will be suitable for specific laboratory or industrial activities of the student’s chosen occupation. Students should select clothing for school wear that does not create a safety hazard in meeting their performance requirements of their courses.
2. Students will be required to conform to employer dress codes as may be required in cooperative education, internships, or clinical work sites. Students must conform to any program uniform requirements. Instructors will be responsible for informing students of any special uniform, or safety equipment requirements. Health Sciences students should refer to their department’s handbook for specific uniform requirements.
3. Shirts will cover the midriff area. Halter tops, backless blouses, revealing neck lines and tank tops are not authorized.
4. Shoes must be worn at all times. Further, shoes worn in the laboratory areas will cover the entire top of the foot.
5. Shorts may be worn as long as they are in good taste, are consistent with the attire of the area of training received, and do not constitute a safety hazard to the student.
6. Health Sciences students must wear the appropriate uniform to all classes and clinicals.

In addition to the specifics of the dress code enumerated above, students must wear their current Wiregrass Georgia Technical College ID badge so that it is visible at all times when they are on campus. Violators of the dress code and ID badge policy may be asked to leave campus and return with the proper attire and badge. Appeals will be in accordance with the Student Appeals Policy.

Student Grievances General Policy

It is the policy of the Wiregrass Georgia Technical College to maintain a grievance process available to all students that provides an open and meaningful forum for their grievances, the resolution of these grievances, and is subject to clear guidelines. This policy does not address grievances related to the unlawful harassment, discrimination and/ or retaliation for reporting harassment/discrimination against students. Those complaints are handled by the Unlawful Harassment and Discrimination of Students Procedure.

Student Grievances General Procedure

1. Informal Grievance Procedure: Students with grievable issues should resolve those issues, if possible, on an informal basis without the filing of a formal grievance.
   1. A student has 10 business days from the date of the incident being grieved to resolve the matter informally by approaching their instructor, department chair or any other staff or faculty member directly involved in the grieved incident.
   2. Where this process does not result in a resolution of the grievable issue, the student may proceed to the formal grievance procedure below.
2. Formal Grievance Procedure: where a student cannot resolve their grievance informally, he or she may use this formal grievance procedure.
   1. Within 15 business days of the incident being grieved, the student must file a formal grievance in the office of the Vice President for Enrollment Management (VPEM) or his/her designee with the following information:
      • Name,
      • Date,
      • Brief description of incident being grieved,
      • Remedy requested,
      • Signed, and
      • Informal remedy attempted by student and outcome
   2. If the grievance is against the VPEM, the student shall file the grievance with the Wiregrass Georgia Technical College President.
   3. The VPEM, or his/her designee, will investigate the matter and supply a written response to the student within 15 business days.
   4. If the grieved incident involves possible unlawful harassment, discrimination or retaliation for reporting unlawful harassment/discrimination, the investigation will be handled pursuant to the Procedure: Unlawful
   5. If the grieved incident is closely related to an incident being processed through the harassment/discrimination or disciplinary procedures, the proceedings under the Unlawful Harassment and Discrimination of Student’s procedure will take precedence, then the disciplinary procedure and then the student’s grievance will be addressed. The grievance will not be processed until after the other procedures have run their course.
   6. The VPEM, or his/her designee, shall be granted an additional 15 business days to investigate the grievance upon notice to the grieving student.
3. Appeal: The student may appeal the decision from the VPEM or his/her designee to the WGTC President. Only the student has the right to appeal.
   1. A student shall file a written appeal to the Wiregrass Georgia Technical College President within 5 business days of receiving the response referenced above.
   2. The appeal will be decided based entirely on documents provided by the student and the administration; therefore the student must ensure that he or she has provided all relevant documents with his or her appeal.
   3. At the sole discretion of the Wiregrass Georgia Technical College President, grievance appeals at WGTC may be held in one of the following two ways:
      • The President may review the information provided by the student and administration and make the final decision;
        or
      • The President may appoint a cross-functional committee to make the final decision.
      • The decision of either the President or the cross-functional committee shall be make within 10 business days of receipt of the appeal.
4. Retaliation against a student for filing a grievance is strictly prohibited.

Unlawful Harassment and Discrimination of Students Policy

Wiregrass Georgia Technical College shall provide its students with an environment free of unlawful harassment, including sexual harassment, discrimination, retaliation, and intimidation. All students are encouraged to report any act of unlawful harassment, discrimination, retaliation, and/or intimidation. Reports will be treated in an expeditious and confidential manner. WGTC will not tolerate retaliation for having filed good faith harassment and/or discrimination complaints or for having provided any information in an investigation. Any student or employee who retaliates against a complainant or witness in an investigation will be subject to disciplinary action, up to and including dismissal or expulsion. Any student who knowingly makes a false charge of harassment/discrimination or retaliation or any student who is untruthful during an investigation is guilty of misconduct and may be subject to disciplinary action, up to and including, dismissal.

All students are expressly prohibited from engaging in any form of unlawful harassing, retaliating, discriminating, or intimidating behavior or conduct. Any student who has engaged in prohibited behavior or conduct will be subject to disciplinary action up to and including expulsion. The college has appointed Shalonda J. Sanders, Associate Vice President for Human Resources as the Title IX and Equity Coordinator, as well as, Katrina Royal, Executive Director for Student Engagement as the student ADA & Section 504 Coordinator. Along with members of the Campus Equity and Compliance Team, they oversee implementation of related policies, procedures, on-going training for faculty, staff and students, as well as complaint resolution.

Unlawful Harassment

Unlawful Harassment is considered as unlawful verbal or physical conduct that disparages or shows hostility or aversion toward an individual because of that person’s race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law) which:

1. Has the purpose or effect of creating an objectively and unreasonably intimidating, hostile or offensive educational environment, or
2. Has the purpose or effect of objectively and unreasonably interfering with an individual’s educational performance.

Amongst other related mandates under TCSG Policy, federal or state statutes, protections from unlawful harassment are provided under:

• Title IX of the Educational Amendments of 1972,
• Violence Against Women Act of 1994,
• Title VI and Title VII of the Civil Rights Act of 1964, as amended,
• Age Discrimination in Employment Act of 1967, as amended,
• Executive Order 11246, as amended,
• Vietnam Era Veterans Readjustment Act of 1974, as amended,
• Section 504 of the Rehabilitation Act of 1973, as amended,
• Americans With Disabilities Act of 1990, as amended,
• Equal Pay Act,
• Lilly Ledbetter Fair Pay Act of 2009,
• Georgia Fair Employment Act of 1978, as amended,
• Immigration Reform and Control Act of 1986,
• Genetic Information Nondiscrimination Act of 2008, and
• Workforce Investment Act of 1998,

Unlawful harassing conduct or behavior can include but is not limited to, epithets, slurs, negative stereotyping, or threatening, intimidating or hostile acts that relate to race, color, religion, gender, national origin, genetic information, age or disability. Unlawful harassing conduct can include jokes or pranks that are hostile or demeaning with regard to race, color, religion, gender, national origin, age, or disability. Unlawful harassing conduct may also include written or graphic material that disparages or shows hostility or aversion toward an individual or group because of race, color, religion, gender, national origin, age, or disability, and that is displayed on walls, bulletin boards, computers, or other locations, or otherwise circulated in College community in any format.

Sexual Harassment

Sexual Harassment is a form of unlawful harassment. Specific protections from sexual harassment are provided for under the Title IX of the Educational Amendments Act of 1972, and in some cases the Violence Against Women Act (VAWA) of 1994. Sexual harassment is considered as unwelcome sexual advances, unwelcome requests for sexual favors, and other unwelcome verbal, written, electronic or physical conduct of a sexual nature when:

1. Submission to such conduct is made, either explicitly or implicitly, a term or condition of an individual’s education;
2. Submission to, or rejection of, such conduct by an individual is used as the basis for education decisions affecting such individual; or,
3. Such conduct has the purpose or effect of unreasonably interfering with an individual’s academic performance or creating an intimidating, hostile, or offensive educational environment.

Sexually harassing conduct or behavior (regardless of the gender of the persons involved) can include but is not limited to:

Physical touching, sexual comments of a provocative or suggestive nature, suggestive looks or gestures, sexually explicit jokes, electronic media/communication, printed material or innuendos intended for and directed to another, requests for sexual favors, making acceptance of any unwelcome sexual conduct or advances a condition for grades, continued enrollment or receipt of any educational benefit or determination.

Sexual Violence is also a form of unlawful harassment and sexual harassment. Protections are extended under the Title IX and Violence Against Women Act (VAWA). Sexual violence is considered physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent, including but not limited to sexual assault, rape, sexual battery, and sexual coercion. Conduct which threatens coerces, harasses, or intimidates another person or identifiable group of persons, in a manner that is considered unlawful under state and federal laws pertaining to stalking or dating/domestic violence while on college premises or at college-sponsored activities is also considered unlawful harassment under this procedure. All acts of sexual violence are considered unlawful sexual harassment, regardless of gender, for purposes of this procedure. All acts of sexual violence will be reported to campus police, who may also report to local law enforcement.

Procedures for Unlawful Harassment and Discrimination of Students Complaints

(not including Sexual Harassment)

As per the Technical College System of Georgia’s Procedure 6.1.1p Unlawful Harassment and Discrimination of Students, the procedure includes all forms of illegal discrimination as cited in the college’s Equal Opportunity Statement. The procedure below is as cited in the Technical College System of Georgia’s Procedure 6.1.1p Unlawful Harassment and Discrimination of Students.

Reporting and Management Action

1. All students are encouraged to report events of unlawful harassment, discrimination and/or retaliation (“prohibited conduct”) against themselves or others.
2. If a student filing a complaint requests anonymity or asks that the complaint not be pursued, the college must inform the student that its ability to respond may be limited, that retaliation for filing a complaint is prohibited and steps to prevent harassment and retaliation will be taken. The college should take all reasonable steps to investigate and respond to the complaint consistent with the request and pursue other steps to limit the effects of the alleged harassment and prevent a recurrence.
3. Colleges may weigh a request for anonymity or a request they not pursue a complaint considering the following factors: the seriousness of the alleged conduct, the complainant’s age, whether there have been other harassment complaints about the same individual, and the alleged harasser’s rights to receive information about the allegations if the information is maintained as an “education record” under FERPA. The college must inform the student if the request cannot be granted.
4. Reports concerning all prohibited conduct referenced in this procedure will be processed confidentially to the extent permitted by law; communications regarding complaints will be disseminated to others on a need-to-know basis to ensure that necessary steps are taken to protect the community as a whole and that appropriate disciplinary measures or corrective actions are considered and taken.
5. Allegations or suspicions of unlawful discrimination, harassment, or unlawful retaliation may be reported to the technical college’s Vice President for Enrollment Management, Section 504 Coordinator, the President, or the Associate Vice President for Human Resources (should the complaint involve employees). Complaints may also be emailed to unlawfulharassment@tcsg.edu.
6. Complaints under this procedure can be expressed in writing, by telephone, or in-person; individuals are, however, encouraged to express complaints in writing to ensure all concerns are addressed.
7. If an allegation of unlawful harassment, discrimination, or retaliation is made to an employee not designated to receive such reports, the employee receiving the complaint must report the allegation as provided in section 6 above.
8. Students or employees may be suspended, transferred, or reassigned employees or students in order to prevent possible further harassment, discrimination or retaliation; to facilitate the investigation or to implement preventive or corrective actions under this procedure.
9. Any allegation of unlawful harassment, discrimination, or retaliation against employees must be reported to the Human Resources Director who may elect to conduct the investigation in conjunction with other local investigators.

Investigations

1. All complaints of prohibited conduct under this procedure shall be investigated by local investigators thoroughly and expeditiously.
2. A complaining party will be notified if the complaint does not specify facts sufficient to allege unlawful discrimination, harassment or retaliation and that a formal investigation will not be conducted pursuant to this procedure.
   1. The complaining party may appeal the decision, in writing, to the president within 5 business days of receiving the notice. The president’s decision will be final.
3. Individuals designated to investigate or recommend corrective actions in response to allegations will be trained to conduct investigations in a manner that protects the safety of victims and promotes accountability. Individuals assigned as the investigator for a particular incident shall disclose to the president any relationship with the parties that could call into question their ability to be objective prior to taking any action with respect to the investigation. The president will reassign alternate individuals if necessary.
4. Investigations will be conducted by gathering relevant information and interviewing appropriate witnesses. Both the complaining party and the respondent (the parties) will be given equal opportunity to identify witnesses and offer evidence in person or in writing. Best efforts will be made to interview all witnesses identified by the parties. Both the complaining party and the respondent may be accompanied by an advisor of his or her choice. However, the advisor may not speak on behalf of the party.
5. The college will evaluate the information collected during the investigation and determine whether a preponderance of the evidence substantiates that unlawful discrimination, unlawful harassment and/or unlawful retaliation has occurred.
6. Investigations and summary findings will be documented appropriately.

Corrective Actions

1. Colleges will take all reasonable steps to prevent unlawful retaliation against complainants and any other individuals participating in investigations under this procedure.
2. If prohibited conduct is determined to have occurred following the investigation, the college, through the appropriate officials, shall implement steps to prevent a recurrence and to correct the discriminatory effects on the complaining party and others as appropriate. Steps may include, but are not limited to, mandating training or evaluation, disciplinary sanctions, policy implementation or reassignment of students or employees.
3. Should recommended disciplinary sanctions involve academic suspension or expulsion, the matter must be referred to the Vice President for Enrollment Management, as provided by the college’s Student Code of Conduct and Disciplinary Procedure.
4. Individuals who are responsible for conducting investigations or proposing sanctions under this procedure should not also serve as reviewing officials or hearing officers in the appeal of sanctions arising from an investigation.
5. Even in the absence of sufficient evidence to substantiate a finding that unlawful discrimination, unlawful harassment or retaliation has occurred, colleges are expected to address any inappropriate conduct and take all reasonable steps to prevent any future unlawful discrimination, harassment or retaliation.

Reviews and Dispositions

1. Any of the parties to a complaint under this procedure may request a review of the investigative findings within 5 business days of receiving notice of the investigative results by submitting a written request to the president.
2. The president shall review all investigations conducted under this procedure and ensure that the appropriate corrective actions have been implemented.
3. Within 10 business days of receiving a request for a review of the investigative findings, the president of the college will notify the parties in writing of his/her final determination, including any change in the result of the findings. The notice will inform the parties they have a right to appeal the determination to the Technical College System of Georgia’s Office of Legal Services by submitting a written request within 3 business days by regular mail or email to one of the following: Technical College System of Georgia Office of Legal Services 1800 Century Place, N.E. Suite 400 Atlanta, Georgia 30345 OR unlawfulharassment@tcsg.edu
4. The Office of Legal Services will convene a panel of at least 3 individuals not employed by the requestor’s college to review the investigative findings. The panel’s decision is final and will conclude the processing of the complaint. Both parties will be notified in writing simultaneously 6 of the results of the review and any changes in the results of the investigative findings under appeal.

Retention of Records in Unlawful Harassment Cases

Documents relating to formal complaints including investigations, dispositions and the complaint itself shall be held for 5 years after the graduation of the student or the date of the student’s last attendance. Any of the documents containing confidential information shall be held in a secure location under the custody and control of the Vice President for Enrollment Management or the President’s designee. Documents pertaining to employees that are maintained by the Office of Human Resources shall be maintained in a secure location and in accordance with the Georgia State Archives records retention schedule, but in no case fewer than 5 years.

Procedures for Sexual Harassment Complaints

As per the Technical College System of Georgia’s Procedure 6.1.2p Sexual Harassment and Misconduct (Students), the procedure includes all forms of illegal discrimination as cited in the preceding Equal Opportunity Statement, to include VAWA and the Clery Act. The President of the college has appointed Shalonda J. Sanders, Associate Vice President for Human Resources as the Title IX Coordinator. Ms. Sanders along with members of Campus Equity and Compliance Team receive on-going training concerning sexual harassment and sexual violence complaints and prevention.

Instructors and administrators are required to take ongoing proactive steps to ensure educational opportunities and student activities are accessible and free from any type of sex discrimination or harassment. The college also provides sexual harassment and sexual violence prevention training to students and employees and provide programs for ongoing awareness training as required by VAWA and the Clery Act. Wiregrass students have been provided the Haven training modules for this purpose. The college also maintains and publishes a Notice of Victims Rights which contains a list of local sources for counseling, support and advocacy for individuals who report sexual violence, sexual assault, stalking or dating/domestic violence will be provided with and/or referred to the list of resources.

The procedure below is as cited in the Technical College System of Georgia’s Procedure 6.1.2p Sexual Harassment and Misconduct (Students).

1. Reporting and Management Action
   1. All students are encouraged to report incidents of sex discrimination and sexual misconduct against themselves or others to the Title IX Coordinator at the technical college. The Title IX regulations define “sexual harassment” to include three types of misconduct on the basis of sex which jeopardize the equal access to education that Title IX is designed to protect. These types of misconduct include: any instance of quid pro quo harassment by a TCSG and/or College employee; any conduct on the basis of sex that in the view of a reasonable person is so severe and pervasive and objectively offensive that it effectively denies a person equal access to a TCSG and/or College education program or activity; and any instance of sexual assault, dating violence, domestic violence, or stalking (collectively “Title IX Prohibited Conduct,” as defined in this Procedure). Students may find contact information for the Title IX Coordinator on the technical college website, and in the student handbook and college catalog. Complaints may also be emailed to unlawfulharassment@tcsg.edu.
   2. To utilize this procedure, a Complainant must file a Formal Complaint which is defined herein as a document filed and signed by a Complainant or filed and signed by the Title IX Coordinator alleging Title IX Prohibited Conduct against a Respondent and requesting that TCSG investigate the allegations.
   3. Any allegation of sex discrimination, sexual misconduct or retaliation against employees must be reported to the Human Resources Director and the Title IX Coordinator.
   4. All allegations of sex discrimination and sexual misconduct on one of TCSG’s college campuses or clinical locations must be reported to the Title IX Coordinator regardless of whether the allegations involve students or employees. All students, faculty, staff, and others participating in TCSG and/or College programs and activities in the United States are subject to this Title IX Procedure. If the allegations do not fall within the jurisdiction under this procedure, they may be referred and processed under the student code of conduct procedure.
   5. Students have the right to file (or not to file) a criminal complaint for sexual violence with the local law enforcement authorities before, during, or after filing a complaint with the college. The investigation under this procedure shall not be unreasonably delayed to await the outcome of any criminal investigation. Sexual violence reports made to the Title IX Coordinator will be investigated and adjudicated separately from any criminal complaints. A student may request that the Title IX Coordinator and/or the Investigator assist the student with notifying local law enforcement authorities. If a technical college’s campus law enforcement receives a complaint alleging sexual harassment and/or sexual misconduct as defined in this procedure, the Title IX Coordinator for the college shall be immediately notified so that appropriate action may be taken by the Title IX Coordinator regarding the complaint.
   6. If a student filing a complaint alleging sexual misconduct requests confidentiality, anonymity or asks that the complaint not be pursued, the college must inform the complainant that its ability to respond may be limited, that retaliation for filing a complaint is prohibited, and that steps to prevent harassment and retaliation will be taken. Consistent with the request, all reasonable steps to investigate and respond to the complaint should be made and other steps to limit the effects or recurrence of the alleged misconduct will be taken. a. Regardless of a student’s request for confidentiality, anonymity of a complaint, or a request that a complaint not be pursued, if the complaint includes allegations of sexual assault, sexual violence, domestic violence, dating violence, or stalking, the Title IX Coordinator must report the incident to campus law enforcement for inclusion in the college’s Annual Security Report (“ASR”). The complainant should be informed that their name will not be disclosed to campus law enforcement if they have requested confidentiality during the processing of the complaint.
   7. Colleges may weigh a request for confidentiality, anonymity or a request they not pursue a complaint considering the following factors: the seriousness of the alleged conduct, the complainant’s age, and the respondent’s right to receive information about the allegations if the information is maintained as an “education record” under FERPA. The college must inform the complainant if the request cannot be granted and the reasons for the denial.
   8. Reports concerning all prohibited conduct referenced in this procedure will be processed confidentially to the extent permitted by law; communications regarding complaints will be disseminated to others on a need-to-know basis to ensure that necessary steps are taken to protect the community as a whole and that appropriate corrective actions are considered and taken.
   9. If an allegation of sex discrimination or sexual misconduct is made to an employee not designated to receive such reports, the employee receiving the complaint must report the allegation to the Title IX Coordinator. The College must take corrective actions to stop harassment to which it has notice, prevent recurrence of the harassment, and remedy the effects on the complainant promptly and effectively. The College will be deemed to have notice if a responsible employee knew, or in the exercise of reasonable care should have known, about the harassment. A responsible employee includes any employee who has the authority to take action to redress the harassment, who has a duty to report the harassment to the Title IX Coordinator, or who a student could reasonably believe has this authority or responsibility, including instructors and staff at the college.
   10. Allegations of any sexual conduct involving individuals under the age of 18 must also be reported as an allegation of child abuse as outlined in O.C.G.A. § 19-7-5.
   11. Supportive measures must be offered to the complainant by the college president or the Title IX Coordinator or his/her designee before the final outcome of an investigation and until final resolution of the allegations if failure to take the interim measures would constitute an immediate threat to the safety and well-being of the complainant, the respondent, or other members of the college, or to ensure equal access to the college’s programs and activities. Supportive measures may include: adjustments to academic workload (including extending deadlines); adjustment to class or work schedules; no contact orders; and suspensions, transfers or reassignments in order to prevent further harassment, discrimination, sexual violence or retaliation, to facilitate the investigation, or to implement preventive or corrective actions under this procedure; informal resolutions or discretionary dismissals
   12. Discretionary Dismissal.
       1. TCSG and/or the College may dismiss the Formal Complaint if: i. the Respondent is no longer enrolled or employed by TCSG and/or the College; ii. specific circumstances prevent TCSG and/or the College from gathering sufficient evidence to reach a determination; or iii. the Complainant informs the Title IX Coordinator in writing that the Complainant desires to withdraw the Formal Complaint or allegations therein.
       2. A Complainant may notify the Title IX Coordinator at any time that the Complainant does not wish to proceed with the Investigation and/or Hearing process. If such a request is received, the Title IX Coordinator will inform the Complainant that the TCSG and/or the College’s ability to respond to the allegation may be limited if the allegations are withdrawn.
       3. The Title IX Coordinator will consider the relevant factors in reaching a determination as to whether to terminate the Investigation and/or Hearing process. In the event that the Title IX Coordinator determines that the Investigation will continue, the Title IX Coordinator will notify the Complainant of that determination. The Title IX Coordinator will include in that notification a statement that the Complainant is not required to participate in the Investigation and/or Hearing process but that the process will continue. In the event that the Title IX Coordinator determines that the Investigation will be terminated, both Parties will be notified.
2. Investigations
   1. All complaints of prohibited conduct under this procedure will be reported immediately to the Investigator who will be responsible for conducting the investigation in a fair, prompt, and impartial manner.
   2. The Investigator shall disclose to the TCSG Compliance Officer any relationship with the parties that could call into question his/her ability to be objective prior to taking any action with respect to the investigation. The TCSG Compliance Officer will reassign alternate individuals if necessary.
   3. The Investigator shall send written notice to both parties of the allegations upon receipt of a formal complaint.
   4. Either the complaining party or the respondent may challenge the Investigator or designee to recommend corrective action on the grounds of personal bias by submitting a written statement to the TCSG Compliance Officer setting forth the basis for the challenge no later than 3 business days after the party reasonably should have known of the alleged bias. The TCSG Compliance Officer will determine whether to sustain or deny the challenge.
   5. The investigation should be completed within 45 business days of the receipt of the complaint by the Investigator. The investigator will notify the parties and the Title IX Coordinator, in writing (typically by email), if extraordinary circumstances exist requiring additional time.
   6. The parties will be notified within 5 business days of receipt of the complaint by the Investigator if the complaint does not specify facts sufficient to allege sex discrimination, harassment, sexual violence or retaliation, or if the allegations of sexual misconduct did not occur in the college’s education program or activity against the complaining party while he or she was located in the United States, and that a formal investigation will not be conducted pursuant to this procedure, although a referral and investigation may be made by the Title IX Coordinator as to some or all of the matter for consideration under other applicable TCSG policy or procedure, if any. The complaining party may appeal the decision in writing to the president within 5 business days of receiving the notice. The president’s decision will be final.
   7. Individuals designated to investigate or recommend corrective actions in response to allegations of sexual misconduct will be trained annually to conduct investigations in a manner that protects the safety of complainants, promotes fairness of the process and accountability.
   8. Investigations will be conducted by gathering relevant information and interviewing appropriate witnesses.
      1. It is important that all parties preserve any documents or other evidence which may pertain to the investigation.
      2. Any medically related evidence is best preserved by trained medical personnel.
      3. Students are encouraged to seek medical services both for treatment and preservation of any medical evidence.
   9. Both the complaining party and the respondent (the parties) will be given equal opportunity to identify witnesses and offer evidence in person or in writing. Best efforts will be made to interview all witnesses identified by the parties. If a witness identified by either party is not interviewed during the investigation, an explanation for the decision not to interview the witness should be documented in the investigatory report. Both parties will be given timely notice of meetings at which one or the other or both parties may be present. Both the complaining party and the respondent may be accompanied by an advisor of his or her choice during any meetings involved in the investigatory process in which the advisee is also eligible to be present. However, the advisor may not speak on behalf of the party.
   10. Any evidence collected during the investigation should be maintained in accordance with the record retention requirements below. Personally-identifiable information, including, but not limited to home address, telephone number, student ID or social security number should not be maintained in investigative records.
   11. A report of investigation will be provided to the college’s Title IX Coordinator within five (5) business days of completion of the investigation. The Title IX Coordinator will provide both parties simultaneously with a copy of the report and any supporting evidence. The parties shall be given ten (10) calendar days from receipt of the report to respond to the report and the supporting evidence, which must be considered by the Investigator before finalizing the report. Any information prohibited from disclosure by law or policy will be redacted from any documents prior to distribution. With regard to complaints of sexual misconduct, disclosures made to comply with the Violence Against Women Reauthorization Act (“VAWA”) do not constitute a violation of FERPA.
   12. If the Investigator determines that all or some of the allegations made in the complaint are substantiated and that the conduct at issue constitutes a violation of this or other applicable procedure, the Title IX Coordinator shall forward the report to the appropriate officials at the college for further action in accordance with the provisions below and the college’s Student Code of Conduct and Disciplinary Procedure or the Positive Discipline Procedure for employees.
3. Hearings
   1. Format of Hearing:
      1. Hearings may be conducted with all Parties physically present in the same geographic location or, at the discretion of the Decision-Maker, any or all Parties, Witnesses, and other participants may appear at the live Hearing virtually, with technology enabling participants simultaneously to see and hear each other.
      2. At the request of either Party, TCSG will provide for the Hearing to occur with the Parties located in separate rooms with technology enabling the decision-maker(s) and Parties to simultaneously see and hear the Party or the Witness answering questions.
   2. Recording of Hearing:
      • Hearings will be transcribed or recorded through audio or audiovisual means, and TCSG and/or the College will make the transcript or recording available to the Parties for inspection and review upon request.
   3. Role of Advisor:
      • If a Party does not have an Advisor present at the Hearing, TCSG and/or the College will provide, without fee or charge to that Party, an Advisor of TCSG and/or the College’s choice, who may be, but is not required to be, an attorney, to conduct cross-examination on behalf of that Party.
   4. Role of the Decision-Maker:
      1. The Decision-Maker will:
         1. be a professional appointed by the TCSG Commissioner who is experienced and trained in adjudicating matters of civil rights, sexual harassment and/or sexual violence and trained on this Title IX Procedure;
         2. preside over the Hearing and will issue the Written Determination Regarding Responsibility;
         3. be identified to the Parties before the Hearing at least three calendar days prior to the Hearing.
      2. Conflict of Interest:
         1. No person who has a conflict of interest may serve as the Decision-Maker.
         2. A conflict of interest exists if the Decision-Maker has prior involvement in or knowledge of the allegations at issue in the case, has a personal relationship with one of the Parties or Witnesses, or has some other source of bias.
         3. Either Party may assert, in writing, that a Decision-Maker has a conflict of interest.
         4. A request to recuse a Decision-Maker based on a conflict must be submitted to the Hearing Coordinator within 1 business day’s receipt of the name of the DecisionMaker.
         5. A determination will be made by the Commissioner or his designee whether a Decision-Maker has a conflict of interest, and if so that Decision-Maker will be replaced by an alternate.
      3. At the Hearing, the Decision-Maker will:
         1. Permit Cross-examination. At the Hearing, the Decision-Maker will permit each Party’s Advisor to ask the other Party and any Witnesses all relevant questions and follow-up questions, including those challenging credibility. Such cross-examination at the Hearing must be conducted directly, orally, and in real time by the Party’s Advisor of choice and never by a Party personally. The Parties may, however, jointly agree in advance to waive oral cross-examination and instead submit written cross examination to the Decision-Maker to conduct the examination. Even if the Parties agree, the Parties are still required to have an Advisor present at the Hearing. The Decision-Maker has discretion to otherwise restrict the extent to which Advisor may participate in the proceedings.
         2. Determine Relevance of Questions. Only relevant cross-examination and other questions may be asked of a Party or Witness. Before a Complainant, Respondent, or Witness answers a cross-examination or other question, the Decision-Maker must first determine whether the question is relevant and explain any decision to exclude a question as not relevant.
         3. Provide Rape Shield Protections for Complainants. The Decision-Maker will prohibit any questions and evidence about the Complainant’s sexual predisposition or prior sexual behavior as not relevant, unless such questions and evidence about the Complainant’s prior sexual behavior are offered to prove that someone other than the Respondent committed the conduct alleged by the Complainant, or if the questions and evidence concern specific incidents of the Complainant’s prior sexual behavior with respect to the Respondent and are offered to prove consent.
         4. Exclude Statements, as Relevant, in Reaching a Determination Regarding Responsibility. If a Party or Witness does not submit to cross-examination at the live Hearing, the Decision-Maker must not rely on any statement of that Party or Witness in reaching a determination regarding responsibility. The Decision-Maker cannot draw an inference about the determination regarding responsibility based solely on a Party’s or Witness’s absence from the live Hearing or refusal to answer cross examination or other questions.
   5. Hearing Process:
      1. The Investigator will be available to answer any questions from the Decision-Maker about the Investigation.
      2. The Decision-Maker may meet with the Parties and Witnesses for the purpose of making findings of fact.
      3. The Parties and Witnesses may not speak to matters beyond the scope of the Hearing File (for example, by raising potential misconduct allegations that go beyond the scope of the charged conduct).
      4. Parties and Witnesses must not disclose or reference information to the Decision-Maker that was excluded from the Hearing File.
      5. The Decision-Maker may ask questions of the Parties and/or Witnesses.
      6. Parties are permitted to listen to Witnesses as they are speaking to the Decision-Maker. The Decision-Maker is not obligated to speak to all Witnesses.
      7. Written Determination Regarding Responsibility:
         1. The Decision-Maker shall issue a Written Determination Regarding Responsibility within 10 business days of the hearing, applying the Preponderance of the Evidence standard (as required by Georgia law), which shall include:
            • identification of the allegations potentially constituting Title IX Prohibited Conduct;
            • a description of the procedural steps taken from the receipt of the Formal Complaint through the determination, including any notifications to the Parties, interviews with Parties and Witnesses, site visits, methods used to gather other evidence, and Hearings held;
            • findings of fact;
            • conclusions about whether the alleged Title IX Prohibited Conduct occurred, applying the definitions set forth in this Title IX Procedure to the facts;
            • the rationale for the result as to each allegation;
            • any disciplinary Sanctions imposed on the Respondent;
            • whether Remedies or Supportive Measures will be provided to the Complainant; and
            • information about how to file an appeal.
         2. Sanctions:
            • The Decision-Maker may ask the Parties to submit Sanctions statements at the conclusion of the Hearing.
            • The Decision-Maker may also consult with TCSG and/or College personnel, including the Associate Vice President for Human Resources Director or Vice President of Enrollment Management, regarding any Sanctions and Remedies appropriate to the specific Respondent and Complainant under the circumstances of the case.
            • The Sanction determination will be provided to the Title IX Coordinator who will be responsible for implementing the Supportive Measures and/or Remedies, including the continuation of any Supportive Measures and/or any additional or on-going accommodations for both Parties.
         3. The Title IX Coordinator will cause the Written Determination Regarding Responsibility to be sent to the Parties.
         4. The Title IX Coordinator will provide copies of the Written Determination Regarding Responsibility and Sanctions and/or Remedies (if any) for the purpose of maintaining records as follows:
            • For students, to the Office of Enrollment Management
            • For staff, to Human Resources
            • For faculty, to the Office of Academic Affairs
         5. The Decision-Maker must explain decisions on responsibility and Sanctions (if applicable) and Remedies with enough specificity for the Parties to be able to file meaningful appeals.
         6. The consideration of whether Remedies and Sanctions go into immediate effect or are temporarily delayed pending appeal or some combination thereof, will be determined on a case-by-case basis by the Title IX Coordinator.
         7. The Written Determination Regarding Responsibility becomes final: if an appeal is not filed, the date on which an appeal would no longer be considered timely; or if an appeal is filed, on the date that TCSG and/or the College provides the Parties with the written determination of the result of the appeal.
4. Corrective Actions
   1. Colleges will take all reasonable steps to prevent unlawful retaliation against complainants and any other individuals participating in investigations under this procedure.
   2. If prohibited conduct is determined to have occurred following the investigation, steps shall be taken to prevent a recurrence and to correct the discriminatory effects on the complaining party and others as appropriate.
      1. Steps may include, but are not limited to mandating training or evaluation, disciplinary sanctions, policy implementation, issuing no-contact orders, or reassignment of students or employees.
      2. Disciplinary sanctions for students are defined in TCSG Procedure governing Student Discipline and may include: reprimand, restriction, disciplinary probation, disciplinary suspension, and disciplinary expulsion.
      3. Disciplinary sanctions for employees are defined in TCSG’s Positive Discipline Procedure and may include: formal reminders, decision making leave, or dismissal.
   3. The severity of sanctions or corrective actions may depend on the severity, frequency and/or nature of the offense, history of past discriminatory, harassing, or retaliatory conduct, the respondent’s willingness to accept responsibility, previous college response to similar conduct, and the college’s interests in performing its education mission.
      • Should recommended disciplinary sanctions involve academic suspension or expulsion, the matter must be referred to the Vice President for Enrollment Management, as provided by the college’s Student Code of Conduct and Disciplinary Procedure.
   4. Even in the absence of sufficient evidence to substantiate a finding that sex discrimination, sexual misconduct or retaliation has occurred, colleges are expected to address any inappropriate conduct and take all reasonable steps to prevent any future sex discrimination, harassment, sexual violence or retaliation.
   5. Individuals who are responsible for conducting investigations, under this procedure, may not also serve as reviewing officials or Decision-Makers in the appeal of sanctions arising from an investigation.
5. Appeals
   1. Appeal of a Written Determination Regarding Responsibility
      1. Submission of Appeal
         1. Both Parties have the right to an appeal from a Written Determination Regarding Responsibility on the bases set forth below.
         2.  Appeals may be submitted by a Complainant or Respondent in writing to the Hearing Coordinator, who will forward the appeal to a designated Appeal Officer to decide the appeal.
         3. The Appeal Officer will be the Commissioner of TCSG or his designee.
         4. Each Party may submit a written appeal of up to 6,000 words in length, which will be shared with the other Party.
         5. The Parties must submit the appeal to the Commissioner within ten (10) calendar days from the receipt of the Written Determination Regarding Responsibility (if any).
      2. Grounds for appeal are limited to the following:
         1. Were there any procedural irregularities that substantially affected the outcome of the matter to the detriment of the appealing Party?
         2. Was there any substantive new evidence that was not available at the time of the decision or Hearing and that could not have been available based on reasonable and diligent inquiry that would substantially affect the outcome of the decision?
         3. Did the Title IX Coordinator, Investigator(s), or Decision-Maker have a conflict of interest or bias for or against Complainants or Respondents that affected the outcome of the matter?
         4. For matters that proceeded to Sanctioning and imposition of Remedies, are the Sanction and/or Remedies ones that could have been issued by reasonable persons given the findings of the case? NOTE: In composing appeals, Parties should format their arguments following these four grounds as the organizational structure.
      3. Receipt of Appeal
         1. Upon receipt of a Party’s appeal, the Hearing Coordinator will share it with the other Party.
         2. Each Party may submit a response to the other Party’s appeal (no more than 3,000 words).
         3. Each Party must submit this response to the Commissioner within 10 calendar days after the other Party’s appeal has been shared.
         4. The appealing Party will have access to the other Party’s response to the appeal, but no further responses will be permitted.
      4. Response to Appeal
         1. The Title IX Coordinator is permitted, but not required, to file a response to a Party’s appeal to respond to concerns relating to procedural irregularities or bias in the Investigation and Hearing process.
         2. The Title IX Coordinator may submit one response for each Party that files an appeal (that raises a procedural irregularity).
         3. Each response by the Title IX Coordinator should be no more than 1,500 words.
         4. The Parties will have access to the Title IX Coordinator’s response(s) to the appeal, but no further responses will be permitted.
      5. Appeal Decision
         1. The Appeal Officer will provide the Notice of Outcome of Appeal no later than ten (10) business days after receipt of all appeal documents.
         2. As needed, the Appeal Officer will consult with the Title IX Coordinator regarding the management of ongoing Remedies.
         3. The Appeal Officer may reject the appeal in whole or in part, issue a new decision regarding responsibility, issue new or revised Sanctions and Remedies, or refer the matter to a new Decision-maker.

Retention of Records in Sexual Harassement and Sexual Violence Cases

Documents relating to formal complaints including investigations, the investigatory report, witness statements, evidence, dispositions and the complaint itself shall be held for 7 years after the graduation of the student or the date of the student’s last attendance. Any of the documents containing confidential information shall be held in a secure location under the custody and control of the Investigator, Vice President of Enrollment Management or the President’s designee. Documents pertaining to employees that are maintained by the Office of Human Resources shall be maintained in a secure 16 location and in accordance with the Georgia Archives records retention schedule, but in no case fewer than 7 years.

Emergency Procedures

Fire

In the event of a fire or fire drill, the fire alarm will be activated. All students and Wiregrass Georgia Technical College personnel should evacuate the building following the evacuation procedures posted in each area. Students should wait at the designated assembly area until instructed to return to class. The “all clear” signal, a long continuous ring, will indicate when it is safe to re-enter the building.

Bomb Threat

In the event of a bomb threat, an announcement will be made over the PA system or by messenger indicating the need to evacuate the building. All students and Wiregrass Georgia Technical College personnel should evacuate the building following the evacuation procedures posted in each area. Everyone should wait at the designated assembly area until instructed to return to class. The college President or designee will provide the signal when it is safe to re-enter the building..

Tornado

Tornado evacuation routes to shelters are posted in each area. Everyone in portable buildings should evacuate to the nearest permanent building. In the event of a tornado or tornado drill, the PA system or a messenger will announce the need to report to shelter areas. Once the danger has passed, a member of the administrative staff or their designee will notify the instructor through a verbal announcement via PA or messenger when it is safe to return to class or if any other procedures need to be followed.

Accident or Illness

In the event of an accident or illness on campus, students should notify their instructor immediately. Minor first aid kits are available in each department, and first aid can be provided when necessary. If medical care is required due to an accident or injury while participating in a school-sponsored activity, student accident insurance covers 100% of Usual and Customary charges. Students may be responsible for any charges that exceed Usual and Customary amounts. If needed, the instructor will arrange for emergency transportation. Ambulances will be called when necessary, but students will be billed for the cost of the ambulance. Dial 911 or other local emergency numbers for immediate assistance.

Emergency Closing

The President or their designee is authorized to close the college if conditions arise that may threaten the health and safety of students and employees. The President is also authorized to delay the opening of the academic day or to release students and employees early if hazardous conditions exist. Announcements regarding closures or delayed openings will be made via local radio, television, student email, cable stations, the WGTC website, and Facebook pages. Students, faculty, and staff using the myConnect portal will also receive a text message notifying them of campus emergencies or closings.

Active Shooter - Active Threat

In the event of an active shooter situation, all individuals should report to a “safe area” within their classrooms, labs, or offices, turn off lights, and remain as quiet as possible. Stay in the secured “safe area” until notified by authorities. If escape or hiding is not an option, and only as a last resort if your life is in immediate danger, fight. CODE BLACK - ACTIVE THREAT is the college’s notification term used in an active shooter or active threat situation.

Community Resources

Economic Development

The purpose of the Economic Development Department at Wiregrass Georgia Technical College is to meet the training needs of businesses, industries, and individuals throughout the eleven-county service area. The Economic Development Department provides continuing education, contract training, and other services to enhance the skill levels of the area’s workforce.

The department provides short term instruction in areas such as technical, business, industrial, health/safety, childcare, management/supervisory, and leadership. The delivery of this training is offered through either continuing education offerings or contract training opportunities through an employer.

Continuing Education

Continuing Education programs at Wiregrass Georgia Technical College offers courses, workshops, seminars, and special events to meet the lifelong learning needs of the community. These non-credit educational offerings emphasize career development, personal growth, and cultural enrichment and are a significant educational service. Learning formats are designed to assist in updating present occupational skills and to teach new skills for current and projected job requirements. Course offerings may include but are not limited to those in the technical areas of electrical and advanced manufacturing; health/safety areas such as CPR, first aid, blood-borne pathogens, and AED; and business areas such as computer software applications, real estate, customer service, and supervisory and management. Personal enrichment courses such as conversational Spanish, floral design, sign language, and more are offered to individuals who seek learning opportunities. The college also offers courses for Professional Learning Units (PLUs) through the Economic Development Department.

Customized/Contract Training

Customized Contract Training is provided to meet a company’s specific training needs. Through collaboration between the college and the company, a training program is designed to enhance the skill level of a company’s workforce. The programs include but are not limited to training consultation, training analysis, course development, and instruction. Facilities are available on the WGTC campus, or courses can be delivered on site or at another location suitable for the type of training required. The cost for training varies depending upon the complexity of the training. An evaluation is conducted to ensure that the training outcomes meet the objectives of the company.

Georgia Teacher Academy for Preparation and Pedagogy

The Georgia Teacher Academy for Preparation and Pedagogy (GaTAPP) program enables those individuals with a Bachelor’s degree or higher to transition into the teaching profession through an alternative path; an associate degree is acceptable in certain CTAE areas. To be eligible for GaTAPP, the teacher candidate must have secured a provisional teaching position in a P-12 classroom. GaTAPP candidates will begin with a two-week summer course and take various courses/seminars throughout the school year. The non-credit certification program is conducted through extensive training, classroom observations, and field experiences. The program takes 1-3 years to complete all requirements for certification. Wiregrass is approved for the GaTAPP comprehensive path in all subject areas and began its first class on July 8, 2013. However, as an expert in technical and career education, Wiregrass is a leading GaTAPP provider for CTAE teachers and is the only technical college in the state of Georgia to be approved to offer the GaTAPP program.

Application, tuition, and more information can be found at: https://www.wiregrass.edu/academics/gatapp.

For more information, contact Patty Hancock, GaTAPP Coordinator, (229) 333-2100, Ext. 2130 or patty.hancock@wiregrass.edu.